Large format scanning, also known as wide format scanning, is the process of digitising paper based plans, blueprints and technical drawings to formats such as TIFF, PDF or JPEG. Using advanced imaging scanners we can convert drawings up to 55 inches wide and a few meters long either in black and white or colour format. The scanned images can be supplied on a disk or via a secure Sftp and originals can be returned or securely shredded with BSI certification.

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Drawings, plans and maps scanning and conversion to digital format Digitisation and conversion to format of your choice TIFF, PDF, JPEG and CAD

Wide format drawings can take up significant amount of space in the office or an archive room due to their sizes and formats. In most cases the drawings are accessed on a regular basis by engineering, maintenance, manufacturing and operational departments and require easy and instant access.

In some instances it might be the case that most of the drawings are redundant or relate to legacy products but are not sorted into what’s required and what can be disposed off. For this reason all drawings are kept in storage which takes up space and in the event of retrieval it can take quite some time to find the relevant drawing.

Regardless of the scenario, the scanning of drawings and storing them in a digital format is always beneficial to any business as it can cut operational costs and improve workflow as well as providing safe storage, instant access and digital sharing capabilities.

Our wide format scanning team have worked with various scenarios over the last 15 years and delivered the most suitable and cost effective solutions to meet each of our clients scanning requirements.

The process begins by understanding your industry, the volumes of drawings, the departments who would need to have access and how often. Initial discussion and a scoping exercise enables us to understand each clients’ requirements, this can be carried out over a telephone or by arranging one of our team members to visit your site for an on-site survey which is free of charge and recommended for large projects.

Once we have established the volumes of drawings, plans or maps etc., and the purpose of digitisation, a quotation is supplied with our recommendations and options for our clients’ consideration.

Document Scanning Process

The document scanning process What we do with your documents

  • Collection

    We provide a secure collection of your documents from anywhere in the UK within 24 hours or as convenient for you as well as we can supply storage boxes and assistance with removing and boxing up your files.

  • Conversion

    We scan and convert all types and sizes of documents to a digital format of your choice such as PDF, PDF Searchable, TIFF, JPEG, Microsoft Word and Excel.

  • Delivery

    We deliver your digital data on a secure storage medium of your choice such as CD, DVD, USB, secure FTP or fully managed Pearl Cloud document management system.

The Process in Depth

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All project sizes and formats Easy three step process

Depending on the size of your project from few to tens of thousands of drawings, we can supply a quotation upon receiving your enquiry, typically the same day of your request for small size projects or few days for larger volume scanning and conversion requirements which may involve our free of charge site survey for extra piece of mind.

Our three easy steps to scan wide format drawings;

  • Collection of your material
  • Scanning and conversion to digital format
  • Delivery of the digital files

Read more about our bulk document scanning service here

We typically scan, digitise and convert the following types of drawings With nationwide next day collection and delivery service

The drawings can be scanned to any digital format as well as in black and white, grey-scale or colour and digital data supplied on a disk, USB media or via our secure download area. Our latest scanning technology can scan as wide as 55 inches and automatically takes care of any poor quality originals and image optimisation.

  • Electrical circuit drawings
  • Mechanical and machine parts drawings
  • Architectural plans
  • Metro and railway plans
  • Ordnance survey maps
  • Paintings
  • Artwork

Get in touch

To discuss the scanning and conversion of your drawings, call us on 0161 832 7991 or click to request a quick quote

Get a Quick Quote

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Additional Optional Services To enhance your digital experience

Copy or Print of drawings

  • Providing a copy or print of your large format drawings, plans, art work, and ordnance surveys in black and white or full colour format with a fast turnaround time.

Repair and Conservation

  • Repairing and conservation work – any damaged, old or poor quality drawings can be repaired to an extent that these are suitable for the digitisation process to ensure that all information is fully captured

CAD Conversion

  • CAD conversion – this is particularly suitable for drawings which require updating. These can be scanned and converted to PDF as well as CAD editable files (.dwg or .dxf)

Here are some of the additional indexing services that you may wish to consider while planning the scanning and conversion of your drawings, this is particularly recommended for medium to large volume drawings scanning projects;

  • Indexation – Once scanned the drawings can be indexed by the following criteria;

Drawing Title
Drawing Number
Issue Number
Sheet Number
Part Number

Secure Shredding
Certified to BSI standards, the originals can be securely shredded upon approval of the digital version.

Large format scanning related articles

Large format scanning makes big files manageable

While these oversized files are essential to anyone working in these fields they can be difficult to manage, store safely and are hard to transport when showing them to clients off-site.

Read More

Drawings and plans stored on Aperture card or Microfilm?

We can also scan drawings and plans from a microfiche, rolls of microfilm and aperture cards to digital files.

Read more

Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.