Benefit from our cost saving and quick turn around time by outsourcing the scanning and capturing of your surveys to our secure and confidential survey data capture team.

Survey Data Capture Services

Using the latest OCR/ICR/OMR technologies, surveys are scanned, data is captured and extracted to a format of your choice such as Microsoft Excel, CSV, SPSS and PDF files. Our advanced survey data capture service offers simple yet sophisticated capture of all types of survey data, for example;

  • Machine printed text
  • Barcode
  • QR code
  • Handwritten text
  • Illustrations
  • Check Boxes

We can manage the entire response handling process
Depending on what stage you are at of running your survey campaign, our survey data capture team can work with you from an early stage of looking at the draft of the survey to the design concept through to the print finalisation and fulfillment.
Once the surveys have been distributed and responses are being received, these can be returned directly to our survey data capture centre via PO box dedicated for your campaign or can be returned to your office (s) and collected by our collection team.

We aim to tailor base each survey data capture project to ensure that it is flexible and meet any specific client’s requirements. If the surveys are being received in dribs and drabs, the scanning and data capture process begins at regular pre-agreed intervals or scanned all as one collected batch.

Survey data capture service with design flexibility

Our survey data capture service benefits from both automated and semi-automated driven processes which provides complete freedom over the design, format and choosing data types on any types of surveys.

The design flexibility enables our clients to focus on the end user instead of designing the survey for the scanning and data capture process in mind. This in return provides our clients greater chance of increasing their user engagement, interactivity and return response rate.

Professional Survey Data Capture Company 15 years of experience in scanning and capturing survey data

  • It’s a chore to manually enter data:
  • Utilise our automated survey scanning and data capture services to unleash the data from your surveys to save cost and time.

  • We cater for all volumes:
  • From a couple of hundred to hundreds of thousands of surveys with quick turn around.

  • Our help and assistance:
  • From initial consultation through to the delivery of data we can help in any aspect of your survey campaign.

  • Statistical analysis report:
  • Our data capture team also specialises in presenting statistical analysis data reports in Microsoft Excel or PDF format.

Contact us

Call or email our experienced survey data capture team to discuss your requirements on 0161 832 7991 or fill in our free quote form.

Free Quote

Survey data capture process


We work with you to tailor our data capture process to suit your needs including survey design service if you are still in the early stages of your project.


We can collect your surveys from anywhere in the UK within a 24-hour notice. This can be from your office or your preferred location.


The surveys will be prepped for scanning with the removal of any staples, binding etc. as well as sorted into categories where needed.


Once all surveys have been prepared and sorted into the required categories, the scanning process begins which includes producing high resolution digital images of surveys. We use state-of-the-art survey scanners to create digital images which in particular are suitable for the data capture process.

Data capture

Depending on the data type of your surveys (e.g. printed text, barcode, QR code, handwritten text, illustrations, check boxes, etc.), we apply combination of the OCR, ICR. OMR, Barcode, Manual data entry etc. technologies to capture the survey data.

Quality checks

We are dedicated to provide accurate and high-quality data capture and conversion service. Our quality control processes are certified to ISO 9001 (Quality), ISO 27001 (Information Security) and Cyber Essentials (Cyber Security).

Data output

Typically, digital images are supplied in a PDF format relating to a scan of each survey and responsive data is supplied in Microsoft Excel, CSV or SPSS format.

Data delivery

Your data can be delivered to you upon completion of the entire project or it can be drip fed in daily, weekly or as suitable batches.


Upon completion of the scanning process, your original surveys can be securely stored with us for the required period, shredded after an agreed time-frame or returned to you.

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Why Choose Pearl Scan?


In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     


Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.


We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.


The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.


Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.