PearlScan

Our automated invoice data capture solution provides cost-effectiveness and improves accounts payable processes.

Invoice data capture Flexible and tailored to your needs

Whether you are looking for a simple Invoice scanning and data capture to a PDF & CSV file format or tailored invoice data capture services which seamlessly integrates with your existing workflow, we have the technology and technical expertise to provide you with the required solution.

Our data capture services can scan and capture data from any format, size, printed or handwritten invoices. Invoices are scanned and the required key data is captured (as shown in the image), as well as all line item data, including: supplier invoice number; purchase order number, invoice date, invoice net value, invoice tax value and invoice gross value.

Combination of our semi-automated capture and extraction delivers the highest possible accuracy level, eliminating the need to manually re-enter data while accelerating overall turnaround time and saving cost.


Additional features

  • Pearl Scan’s Invoice Capture Service accepts any type of incoming invoices, volumes, scan and supply the data into required format (e.g. CSV, XML).
  • Invoices can be received directly from the suppliers to a dedicated PO Box or electronically via dedicated email account
  • Invoices can be captured at the required data levels:
  • Basic invoice variable data
  • Basic invoice variable data and line items
  • Different nominal codes can also be added and correctly recorded against each line item
  • It provides a simple and fast service model, as our customers only need to communicate a new mailing address to their suppliers. We then start capturing and sending the data
  • Our outsourced invoice service model means that there is no upfront capital investment required
  • Based on a per-invoice pricing model, your cost scales along with your business

Flexible, scalable and cost effective invoice data capture services

Simply send your invoices to our secure scanning and data capture bureau, and we will accurately scan & capture the required data from your invoices and send an importable data file for your accounting system.

Get in touch

If you are still unsure whether our invoice data capture services is the right choice for you, get in touch with us - we will gladly answer your questions

contact us

Start invoice data capture project today

Comments from our clients

Thanks for completing the job on time and with so much care and attention. These are our archive documents that told the Anglian Water story from over 40 years ago; it was really important that they were scanned well and returned to us in the same condition. Pearl kept me up to date with progress of the project and return dates.

Anglian Water Services

The process from start (requesting a quote) to finish (receiving the deliverables) with Pearl Scan Solutions was a quick and efficient process. Grateful that we were kept updated with the progress. In addition, as we were unsure of our initial requirements they were able to talk through the options and assist in ensuring we weren't going to end up paying more than we needed to! Great service, that we'll certainly use again.

Digital Barriers services Ltd

After we were let down by our previous supplier Pearl took over our project quickly and efficiently. They were a great team to work with, and deadlines were always met and even exceeded! Pearl are always professional and all of the data provided was to a high quality. We look forward to working with them again in the future.

Event Marketing Solutions


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Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.