PearlScan

Workflow Solutions That Actually Work

February 27th, 2015

Workflow Solutions That Actually Work

Good workflow is one of the key ingredients for modern businesses, making sure that their team is working to the very best of their abilities and are making great strides in keeping the company progressing. Having team action plans in place is always a good start but there comes a time when you need to rely on something more than the way we do things as human beings. Document management software and workflow solutions can improve the way you and your department work considerably for very little costs compared to what you will save overall.

Take a look at some of the best document management workflow solutions on the market today.

Workflow Solutions: How They Help

Good workflow solutions should assist your company in productivity and as overall solutions for integrating all of your company’s departments together. So, let’s take a look at the advantages of document management workflow solutions in helping your company handle documents better.

1. Better Productivity

A good document related workflow solution can make a huge difference to productivity. This is usually the number one reason many companies decide to look at these types of solutions in the first place; to provide better efficiency in the way the office works.

When you have millions, thousands or even just hundreds of documents in paper based format things can get messy and confusing very quickly. Papers can be lost, inadvertently destroyed, stolen or damaged with surprising ease and, if the contents of those are of the utmost importance and there is only one copy, then it can be a massive headache for your company. This is where companies benefit from getting their files digitised and added into a workflow solution because all the documents are always in the same place so they are almost impossible to lose. Thanks to document scanning and advanced OCR processing, documents are easy to scan and convert to fully readable, indexed, digital files which can then be accessed through a search for particular reference numbers or names.

This effectively takes all the hassle out of searching for the documents which leaves efficiency at an all-time high due to the decreased need to waste time searching through files and files of documents.

2. Space saving

Never underestimate the power of having more space. This can have a great effect on an employee’s mind and morale which can truly reflect in the way they work.

This isn’t just about saving space, it’s also the safety aspect that comes along with that too. If you have lots of filing cabinets, folder and boxes containing documents taking up too much room then document scanning is a great way to prevent workplace accidents.

3. Better organisation

This is an incredibly important benefit of document scanning and digital document management. You might wonder why it wasn’t mentioned earlier, but naturally better workflow solutions allows for better organisation throughout the workplace. If everything is clean and tidier and everything can be found easier when needed then organisation can be much better which can also have a great effect on the whole workflow of the company.

Our Workflow Solutionsworkflow-solution

It will probably come as no surprise that we consider our own workflow solutions the best. After all, why else would we work with them if they weren’t the best around? If you would like some more information on the workflow solutions we offer here at Pearl Scan along with our document scanning and digital document management services, get in touch today. For a free, no obligation, quote complete our online quote request form by following the links below. Good luck with improving the way that your office works and performs!

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Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.