Often when people find themselves in situations that are beginning to hinder productivity or drain the budget, they do some extensive research for a solution to their problems. The internet will usually provide hundreds of potential solutions and the same is the case for what can be done with large format documents. But what is lacking is an answer to the question a lot of you are thinking…why should I scan? So here’s a few reasons why scanning could be the answer to your problems.
Physical file archives seem like a good idea to start with but the process of manually listing and storing large documents then regularly checking they are safe and secure is time consuming not to mention the costs and space needed too. With digitised documents, an archive can be set up easily whether the documents need to be stored locally or on a website.
Digital documents offer a lot more flexibility with editing than their paper counterparts. You don’t need to haul out large rolls of paper and messily edit them with an eraser when amendments can be made at the click of a button, especially if you have your documents converted to a CAD design.
As I’ve mentioned, you can say goodbye to the large rolls of paper filling up storage rooms and offices because even when backed up numerous times, digital documents only consume virtual space leaving you to utilise that space more efficiently.
Transporting large format documents between different locations just so they can be shared with the relevant people can damage the drawings which would cause some major problems further down the line. Scanned large format documents can be shared digitally in a number of ways such as email, shared network or cloud platform. If you’re not quite that advanced with technology, you can send a copy of the file on a CD instead. With applications such as Google Docs, you can even have multiple people working on a document at once.
If you need your documents to remain secure and confidential, hard copy storage most definitely isn’t the way to go. Even with good security on your premises, large format paper drawings are still susceptible to loss, theft and damage. Digital documents bring the benefit of file encryption, password protection and the ability to keep multiple copies. Done correctly, digital document management will always be the most secure method.
Similar to the way it enhances your ability to share documents, going digital also enables you to access files from anywhere at any time. Documents just need to be stored in a location such as a shared network or cloud platform and you will be able to view, edit and share your files from any device with access to that location.
One of the biggest advantages of scanning large format documents is the amount of money you can save. With manual storage, money is drained through storage costs, wasted time and paper materials but this can all be abolished by making the simple switch to digital.
Now you’ve seen the reasons that more and more companies are getting their large format documents scanned, it’s your turn to take the first step on your digital journey. We are a document scanning company with the capabilities and experience to scan documents ranging from as small as a till receipt right up to A0 sized documents.
We handle the whole process from collection of your large format documents to the delivery of your digital files as well as dealing with your original documents once the process is complete.
In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.
Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.
We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.
The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.
Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.