PearlScan

Top Tips for Increasing Productivity in the Workplace

July 30th, 2015

All of us would like to make sure we complete our workload within the working day – but sometimes it feels impossible. Rather than working longer, it’s all about working smarter. Increasing productivity not only makes employees more valuable and saves time and money, it also makes them feel more valued if they are successfully contributing to the growth of the organisation.

While there are certain things individuals can do to increase productivity at work, it’s also up to the employer to create a productive environment. If the workplace has outdated procedures and time consuming processes, improvements will be difficult. Take a look at these top tips for improving workplace productivity:

Standing meetings
Want an instant way to make meetings less dull and unproductive? Remove the seats. Studies have shown standing meetings can improve group performance. With more and more worrying statistics emerging about inactivity too, and experts encouraging us to move around at work more often, standing meetings can improve health and wellbeing too.

Encourage regular breaks
Taking more breaks may sound like the opposite of increasing productivity, but it actually helps the mind focus on tasks when returning to work. Working at a task for long periods without breaks leads to a decline in performance, so short breaks to refresh can be a good idea.

Paperless officeSwitch to digital records
For workplaces collapsing in files, records and important documents (as most offices are) it can be much more efficient to switch to a digital system. Administration staff especially can benefit from having paper documents scanned as they can be searched digitally which can speed up almost all tasks. Implementing a paperless office can decrease time spent on menial jobs such as filing, so staff can tackle the value added tasks.

Make an attractive work space
Believe it or not, research has shown that making a working environment more friendly to the eye can have a positive effect on employee productivity. Indoor plants, for example, have been shown to increase productivity by 15% – yet this may also have something to do with their air-purifying properties. Making the office more appealing, with inspiring artwork or flowers can boost morale, and therefore productivity.

Provide new opportunities
Sometimes the reason for a drop in productivity is boredom – your staff don’t want to remain stagnant in the company, they want to move up. Employers need to provide professional development and opportunities for employees to take on different roles. This is motivation to work harder, otherwise why would they put in more effort to stay productive without incentives?

These are just a few tips to turn to when staff morale needs a boost and you feel productivity is stalling. Do you have any tips to share?

 

Document Scanning by Pearl Scan

The Scan-do Peopletm

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Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.