PearlScan

Top Excuses for Delaying Document Scanning

January 15th, 2016

The contemporary corporate world relies immensely on modern technologies. However while most companies have whole heartedly adopted computers, smartphones and software solutions, many neglect the employment of document scanning services. Why? Read on for our thoughts on why business owners shy away from document scanning services, and why they should change their attitudes, ASAP!

It’s too expensive

The reality is that manually filing and processing documents actually takes up far more time than digitalised solutions. This means that businesses are forced to pay someone to input all information by hand. Additionally, our scanning services are very cost effective and don’t cost as much as many business owners think.

It takes up too much time

Some business owners are under the impression that document scanning services will simply complicate the process and chew up valuable time. In actual fact, document scanning seriously fast-tracks the entire admin process, from start to finish. This leaves employees free to focus on growing the business and boosting bottom lines.

It will clutter up operations

When you compare the footprint of an in-house document scanning station to the piles of paperwork that go hand in hand with traditional hand filing techniques, the space saving opportunities are enormous! Digital document scanning facilitates a clean and clutter free office.

It’s not necessary

With a myriad of budget concerns to consider, many business owners often rule out document scanning services as an unnecessary expense. This couldn’t be further from the truth. As well as offering all staff access to important documents at their fingertips, digitalised document scanning ensures that businesses stay compliant with data retention rules and regulations. Going digital will save money in the long run.

Information will be hard to find

Document scanning benefitsOn the contrary, digitalising documents makes tracking down data a breeze. When all information is electronically stored all staff can instantaneously access any document in a matter of minutes. This eliminates the need to spend hours sifting through hard copy filed documents.

Ready to make the switch to an intelligent document scanning solution? Get in touch with us today to discuss how Pearl Scan can help your business get on the digital document bandwagon. We offer tailor made solutions for clients in a myriad of sectors, including legal, HR, healthcare, education and more.

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Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.