PearlScan

Making sense of document scanning jargon

February 7th, 2017

When it comes to technology, there’s always going to be terms you don’t understand and phrases that make you investigate further. And when talking about documents scanning, that couldn’t be further from the truth.

The world of document scanning and data capture can seem complex due to all the tech-heavy words and phrases that pop up everywhere. So in order to make sure you know exactly what we’re talking about at all times, we’ve put together a list of the most common phrases we use on a day to basis, and explained what exactly they mean in order to help you make the right decision when it comes to digitising your business.

The Cloud

‘The Cloud’ or ‘cloud computing’ is a general term for hosted services on the internet. It enables businesses and individuals to store files, folders, videos, images and other file formats on a secure platform and allow them to access these from anywhere in the world with an internet connection.

Clouds have become extremely common over the last five years, with an estimated $38 billion spent on cloud computing.

XML

Let’s start with the basics; XML stands for eXtensible Markup Language. It was initially designed to store and transport data and be read by both humans and machines. Just like HTML, XML doesn’t do anything, but instead of changing the way it looks – like HTML – XML focuses on what the data is.

XML can be complicated to understand. Here’s a good explanation to get you started.

JPEG

JPEG may be a popular file type, but it is much more than that. It is a commonly used method of lossy compression for digital images. A JPEG file format is created by choosing from a range of compression qualities. If you create a JPEG – or convert an image from another format to a JPEG – you are asked to specify the quality of image you want.

JPEGs are universally accessed and read by many image programmes.

DPI

DPI stands for dots per inch. Essentially DPI refers to the physical dot density of an image when it is printed. It’s worth nothing that they are different to PPI (pixels per inch), as they are often mixed up.

All of our scanning solutions boast an output of 300dpi as a minimum.

CSV

Standing for comma separated values, it is a file type which allows data to be saved in a table structured format. They can be used with any spreadsheet programme – including Microsoft Excel and Google Spreadsheets – but differ because they only have a single sheet in a file and cannot save formulas, cells, column or row styling.

Hopefully this mini glossary has helped to make sense of the ever changing technology world, as well as made our processes easier to understand.

As always, if you have any questions when it comes to document scanning, data capture or even about us, we’re always here to help. Get in touch now.


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.