PearlScan

Are you still storing your HR Documents in a hard-copy format and incurring storage and retrieval costs?

Why should you choose Pearl Scan’s HR scanning and management solutions?

  • Pearl Scan’s HR Record Management has been specially designed to help your human resources department save time, storage space and money.
  • We tailor our scanning service, document storage and record management solutions to your organisational needs, regardless of the size of the project. We have the capacity to scan 15 million images per month so we can cover a huge scope of project sizes.
  • We have been working with Human Resources, NHS trusts, HR Training & Recruitment Agencies and Financial Institutions throughout the UK for over a decade. This experience has helped us to adapt our services to suit the changing needs of our customers.
  • Our HR Document Management solutions hold ISO certifications to guarantee the best quality throughout each step of the process.
  • We can scan your documents whenever you need them, whether on a monthly, quarterly or annual basis.

This is how HR Document Management works

  1. Our vans can collect your HR records nationwide, from anywhere in the UK, using our fast and secure nationwide collection service.
  2. Our scanning team remove any staples, paperclips and any other kinds of fasteners to ensure smooth scanning of your documents.
  3. We then scan your HR files using our state of the art scanners which ensure a crisp, clear image.
  4. Following this, we index and OCR your HR Documents to create searchable digital archive.
  5. We can deliver the digital archive via disk or cloud based secure portal as well as a range of other mediums.
  6. We securely shred your originals and provide a certificate of destruction, return them to you or store your documents for a further required period.

Quality, Service and Standards

Guaranteed to meet your business data security and confidentiality requirements. As mentioned before, we hold ISO certifications and accreditations in the following areas;

ICO Information Commission Office for data protection
ISO 9001 ISO standards achieved for quality management
ISO 27001 ISO standards achieved for information security management
ISO 14001 ISO standard achieved for environment management

Your HR department can benefit greatly from hiring Pearl Scan’s HR scanning solutions. For more information on the HR Document Scanning and Management services we offer and how they can help you and your company, get in touch today. To request a free, no obligation quote follow the relevant links below.


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.