PearlScan

Drowning in Invoices? There’s Just One Solution, Invoice Scanning

January 12th, 2018

Whether dealing with hundreds or thousands of accounts payable and purchase ledger invoices on a monthly basis, time spent processing data and searching for past invoices is time wasted. Converting your invoices with an invoice scanning services can free up your time and more advantages

Some hire specific staff to deal with invoices and key the information into huge databases then file the documents away while others try and do the job between the work they are actually paid to do. The process is time consuming and the storage costs can rack up massively. The storage system is also inefficient when it comes to file retrieval and many an hour can be wasted searching for misfiled invoices. This is where invoice scanning holds the upper hand.

Advantages are not just being to find a file quickly, Invoice scanning can help modernise your office from top to bottom

Lots of ring binding folders together that are full with invoices. Ornaganisations are now having all these invoices scanned into a digital file so they can be stored securely online. Our invoice scanning services in Manchester, London, Brimingham  and throughout the UK, can give you the oprion to instantly find, share and store your digital invoices.

  • Digital invoices take up only virtual space so you can abolish extortionate storage costs or free up much needed office space.
  • It is much easier to find digital document through a simple text than to have to search through filing systems.
  • You can also share these documents with relevant parties at the click of a button.
  • This quick sharing doesn’t mean just anyone can view the documents though as you can password protect and encrypt the files for extra security.
  • Office efficiency will be increased and more jobs can be completed in a shorter space of time.
  • With the newly organised system and freed up space, office morale can be boosted.
  • Money won’t need to be wasted on extra staff to handle invoices as they can all be handled digitally.

An invoice scanning process

Adopting a digital invoice processing system is simple. Firstly invoices need to be gathered and fasteners removed. Then the invoices need to be scanned using a high quality scanner. The scanner will capture all of the data from your accounts payable and purchase ledger documents and display them as an image. The images should then be indexed and OCR processed to make them text searchable. We recommend indexing them by a number of criteria including invoice number, date and supplier name. The files should then be converted to your necessary format and checked for quality. Once you are happy with them, they should be placed onto CD, USB or DVD or hosted over a shared network or in a cloud system.

I know what you’re thinking…that sounds like a lot of work, I just don’t have the time or budget for that kind of work!…Have no fear, We are here to lend a helping hand.

Our invoice scanning and invoice processing service

Here at Pearl Scan we offer invoice scanning and invoice processing services to assist companies in going digital and take away the worry of having to complete the scanning project themselves. Our services are affordable yet effective and our process is safe and secure with a quick turnaround. With our flexible services we can cater for small to large companies with a range of budgets. Our invoice scanning process works exactly like the one above with the added extra of the use of our document management software, Halogen.

For more in-depth information about scanning invoices and our invoice data capture services, browse our website and blog articles or get in touch with us today. We can even offer you a free, no obligation quote for your scanning project after completing our online form or giving us a call now.


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.