PearlScan

Could You Be the Green Hidden Hero of your office?

March 3rd, 2015

Could You Be a Green Hidden Hero?

WWF is looking for this year’s Hidden Heroes and one category you could be up for is Workplace Wonder and Pearl Scan can help claim this title.

If you’re looking to improve the green credentials of your office or the company as a whole, now is the perfect time to do it. By becoming an active environmentally friendly worker, you could get nominated for the WWF’s Workplace Wonder award.

There are many things you can do to be nominated for the award from creating initiatives for the office to save energy to making your office paperless as long as you can show that you are trying to make a positive difference to our planet. So here are a few suggestions we have thought up.

Switch off lights and electrical equipment when they’re not needed

You could organise a company-wide challenge to find the most energy saving office in the building. This could boost office morale and would work as an excellent team-building exercise. 

Run a cycle to work initiative

If your car park is overflowing on most days, challenge employees to cycle to work. This will keep them fit and also cut down on harmful chemicals released from all of those cars on the road each morning. If your office is too far for most to cycle then encourage car sharing. If some employees live near each other then car sharing provides a great alternative to taking seperate cars. It will also cut down on their costs of running the car on the commute if all those sharing the car contribute to the costs.

Encourage the use of mugs and glasses rather than plastic cups and bottles

Simply, the more reusable items you can use in the office, the less waste is produced. When your office is producing less waste, it will be more environmentally sustainable.

Scan filing cabinets, folders and boxes of documents

The first steps to creating a paperless office is to get rid of all of the hard copy documents that already exist. Now, we know that most documents that are filed like this tend to be too important to throw away, so you need a solution that means you can dispose of the documents without losing the information contained in them. Document scanning does just that. You can have your documents scanned to a digitised format and they will also be protected from loss, theft and damage unlike their hard copy counterparts.

Implement a Digital Document Management System

Once you have had your documents scanned to a digital format, you can put them, indexed and fully searchable, into a digital document management system. This will make your documents accessible and easy to share at the click of a button. Once all of your documents have been placed in this system, almost all of your business and document sharing can be conducted digitally to save on printing costs.

By implementing one, or all, of the above suggestions, you could be crowned Workplace Wonder. I’m sure you can come up with lots of your own too. Once you (or someone you know) WWF-Pandahave taken steps to make your office sustainable and environmentally friendly, fill out the nomination form on WWF’s website before the 1st of December.

To learn more about our scanning process, please visit our page on scanning documents. If you would like to know how Pearl Scan solutions can help you and your company, get in touch today to speak to one of our friendly and experienced team.


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.