PearlScan

Benefits of a Virtual Mailroom

March 3rd, 2016

Benefits of a Virtual Mailroom

The virtual mailroom is taking off in a big way.

If you are still on the fence about going digital with your mail, take a look at some of the following advantages.

virtual mailroom

1. Your post is sorted so you don’t have to worry about it.

Having your post sorted for you will also make it easier to access as each document will be placed into its corresponding folder and made text searchable.

2. You can take steps towards a paperless office.

Once your post has been scanned and sent to you (and once you are happy with the digital copies) your paper documents can be shredded with no need to store them in filing cabinets in your office.

3. You can have your cheques paid in for you and the invoice forwarded.

No more rushing to the bank on your break to cash a cheque, the virtual mailroom team will also cash your cheques and record each one on an excel spreadsheet using relevant details to make them searchable at a later date.

4. Your post will be more secure in a digital mailroom.

Hard copy mail is susceptible to loss, damage and theft but when you store your scanned post in a digital mailroom, the contents is secure and safe and files can be encrypted for added protection.

5. Virtual Mailrooms offer significant cost benefits.

You won’t need to hire an extra staff member to sort through all of your office post which will save costs. You will also reduce costs on document storage when you eliminate the need to keep hard copy paper documents.

Scan mail to digital
6. You could also save a significant amount of space.

By turning your mail digital, you will eliminate the need for designated space to sort the post out and also reduce the amount of storage space needed. Here at Pearl Scan, we think the advantages of a digital mailroom speak for themselves but if you would like some more information on how your office can benefit from virtual mailroom, get in touch today or request a quote using the button below.

 

 


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.