PearlScan

Automated invoice scanning helps keep finances accurate for businesses

October 31st, 2016

It is important for a business to have a clear understanding of its actual spending, in order to keep running successfully and to stay within set budgets. Unfortunately, conventional invoice handling techniques can often result in inaccurate financial information being logged by accounts teams as small, fiddly paper slips often get lost and data is inputted incorrectly due to human error. Pearl Scan is revolutionising accounts departments across the nation with its automated invoice processing services, utilising document scanning technology to give businesses improved insight into their actual financial status.

Pearl Scan, the industry leaders in document scanning services, has been providing innovative document management solutions for over a decade. It has a number of tailored solutions, created to specifically meet the requirements of a wide range of industries. Pearl Scan’s invoice scanning and processing service is used by many accounts teams across the country, favoured for its great value for money, quick service and accurate data output every time.

Naveed Ashraf, Managing Director at Pearl Scan said, “At Pearl Scan, our mission is to utilise our knowledge of document scanning technology in order to provide highly relevant solutions that provide continuous improvement in productivity and efficiency across many departments. Any job role that relies on quick access to accurate information can be made easier by using our document scanning and management services.”

The innovative document digitisation specialists collect boxes of invoices and other financial documents from their clients offices, anywhere in the UK. After preparing the files for scanning, the latest machinery is used to digitise the documents, turning them into high quality PDF, TIFF or JPEG files. OCR processing can also be applied, making each virtual file fully text searchable, for quick and instant access.

Ashraf continued, “Our automated invoice scanning service can improve accounts departments by saving them time, as well as ensuring that all data they have on file is 100% accurate. With our financial scanning solutions, it is possible to gain a clear understanding of a businesses true outgoings.”

All scanned invoices are returned to a client in their desired format, indexed and categorised according to their individually set criteria. This can include invoice number, purchase order number, invoice data, supplier name and more.


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.