PearlScan


In 2014, cloud storage got a lot of bad press but among the grumbles of disdain from those affected, there are still a great deal of advantages of storing your documents in the cloud

Here are seven of the best

Access

The most well known benefit of storing files and documents in the cloud is the flexible access it offers you. With cloud storage, you can access your files from any device (computer, laptop, tablet, mobile phone etc.) as long as it has access to the internet.

Costs

Storing documents with cloud services is considerably cheaper than storing them manually in valuable office space or off-site storage facilities. Depending on which system you use, you can often get a small amount of cloud storage for free. After that, the costs tend to vary so it’s always useful to do your research.

Space

Cloud storage doesn’t fill cabinets or storage rooms and it doesn’t need a hard-drive either, in fact, storing files in the cloud takes up no literal space at all, only virtual. This is a great help if you are looking to save space or if you are moving to smaller premises.

Sharing & editing

Sharing and editing files can be difficult if you store files solely on paper but by using cloud services, you will be able to share and edit documents quickly. While this might not be any different to ordinary digital storage, there is an interesting feature with cloud storage and that’s the ability to collaborate on documents with colleagues and simultaneously edit the files for the other person to see in real-time.

Syncing

Another interesting feature of cloud storage is the fact that once you edit and save a document, it will save across all devices so if you were working on it from a tablet device then you log in on a laptop, the edits will show up. This syncing helps a lot with remote access.

Data protection

When you look at this, you may get flashbacks from the iCloud hacks last year however, in terms of overall protection for the hundreds of millions of people using cloud systems, it is still a secure platform for businesses and individuals. If you take the security of your documents seriously then you will ensure the files are encrypted and password protected. All of this will ensure a great deal more data protection than storing files on your premises or in off-site storage.

Convenience & options

Overall, cloud storage is a highly convenient way of storing documents to save space, money and time but still falls within compliance laws. There are so many different cloud storage services out there such as the big names like Google Drive, iCloud, Dropbox etc. as well as the smaller companies offering great services too.

Pearl Scan Solutions

pearl cloud

Here at Pearl Scan we provide the option of cloud storage with all of our scanning projects. Our cloud platform, Pearl Cloud was developed in-house to be fully bespoke so it can be tailored to suit the needs of all businesses with a wide range of storage needs.

If you would like your documents scanned and hosted on Pearl Cloud, give us a call today to discuss your requirements. For more information about Pearl Cloud and our document scanning services, please browse our website and blogs.

Here’s some more related articles you might find interesting:
What is Pearl Cloud?
Where Next for Document Management?



Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.