PearlScan

5 ways invoice scanning automation helps your business

January 27th, 2017

If you regularly read finance, business or leadership blogs, you are likely to have come across the term ‘invoice scanning automation’. Using the latest document managing technology, coupled with advanced document scanning systems, this is the process of scanning invoices as they arrive, or scanning a bulk batch of a business’s existing invoices and storing them electronically, rather than keeping them and processing them in their physical paper format.

Are you considering investing in an invoice scanning service for your organisation? Read on as we list the many reasons why it can help your business.

Reduce document storage costs

Storing documents in a physical format, even small invoices, costs a business money. Instead, storing these files digitally using an invoice scanning service reduces these unnecessary outgoings.

Improve accuracy of data entry…

Even the most careful accounts payable team member can make errors when inputting invoice and purchase order data, especially when needing to input huge amounts of figures every day. With invoice scanning automation each file is processed with OCR technology, quickly transferring the data into text-readable formats which can be presented in systems such as Microsoft Excel. With accurate data, information is safeguarded and the risk of avoidable, costly mistakes is reduced.

…and save time on data entry tasks

As well as ensuring the accuracy, time is saved when switching from manual data entry and processing to an automated option, leaving more time to concentrate on business critical tasks.

Increase productivity and efficiency in the workplace

Once scanned, indexed and categories using OCR technology, a business’s library of financial data is available at a simple text search. Any queries can be solved much quicker, reducing the need for wasting time searching for the invoice in questions, giving accounts payable staff instant access to the figures they need and ultimately increasing productivity.

Gain control over your finances

When using invoice scanning automation, all accounts payable information is available in one, virtual platform. Using this, it is easy for management and accounts staff to gain better control over a business’s finances, making it quick and simple to get an accurate overview to identify any discrepancies and opportunities that may cost, or make your business money.

There are numerous reasons why invoice scanning automation makes a great investment for any business looking for ways to boost productivity, save costs and streamline their accounts departments – this is just the start.

To learn more about our invoice scanning service, contact a member of our friendly team! 


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.