PearlScan

3 Tips for Better Office Organisation

Office organisation is key to maintaining efficiency in the office and if an office isn’t efficient, they could lose custom as well as gaining a bad reputation. We like to help organisations reach their full potential so today we are going to present our countdown of the top three tips for better office organisation. So, at number 3 we have…

3. The Digital Mailroom Servicesdigital mailroom services

By reducing the post/mail held in offices, in in-trays and outgoing mail trays, you can clear the clutter. You can take steps towards a digital mailroom by sending all of your own correspondence via email and encouraging clients to reply in the same way. Emails can be placed into digital files that can be accessed quickly and easily as opposed to rooting through a mountain of paperwork for one piece of post. The words needle and haystack come to mind here so let’s make it easier to reach that needle by grabbing for the magnet, so to speak. To clear the backlog of hard copy post in your office, you can get it all scanned and converted into a digital mailroom system. Our digital mailroom services are quicker, easier, less space consuming and more environmentally friendly. At Pearl Scan, we can collect your post from a previously set up, secure PO Box, regularly. We will bring it to our scanning bureau where it will all be sorted, scanned and indexed. The digital copies will then be sent to you so you can access the important post without being weighted down by paperwork.

Coming in at number 2 is…

2. Regular Staff Meetingsstaff-meeting

Maintaining good organisation is the responsibility of everyone in the office so we recommend regular staff meetings in which staff can voice their suggestions as to how the office can stay organised. If staff feel like their voice is being heard, their morale will be boosted too and with boosted morale and better organisation, efficiency will go through the roof.

And finally, our number one tip for improved office organisation is…

1. Implement a Digital Document Management Systemgirl-with-documents

Once you have got started with your digital mailroom, why not go the whole hog and conduct all business online? If you or your employees are spending more time searching for the documents needed to complete work than actually working due to piles of documents lying around the office and in storage, then now might be the time to go digital with your document management system. Scanning documents to digital format and securely shredding them afterwards not only opens up vital space in the office, but you will then be able to access, share and secure any documents you need, whenever you need them.

Here at Pearl Scan, we offer a range of document scanning and digital document management solutions to help businesses improve their organisation and efficiency while also saving money. To find out more about how Pearl Scan can help you, or to get a quote for our document scanning and digital mailroom services, get in touch today.


Why Choose Pearl Scan?

Audits

In conjunction with the EN BS ISO 9001:2005, 27001, 14001 and in-house implemented quality, security and compliance procedures allow us to deliver peace of mind scanning services to our client. We are an approved document scanning and data capture scanning service provider to many reputable health, education, manufacturing, financial, logistics etc. organisations.

    ISO 9001 Registered         ISO 14001 Registered         ISO 27001 Registered         Investors In People         PCI Compliant         Member of IRM     

Experience

Founded in 2003, with almost 15 years of valuable knowledge and expertise in delivering successful document scanning and data capture services through the UK to some of the most reputable and globally known organisations.

Security

We operate from a custom built document scanning and data capture centre, which is built around security, safety and confidentiality. The site is monitored 24hours a day by security and CCTV systems.

Innovation

The document scanning and data capture bureau is equipped with the state-of-the-art dedicated document, Microfilm media, Books and Large Format Plans scanning and capture technology; catering for a wide range of document types and sizes making us a one-stop service provider for scanning and digital conversion needs . We continually invest in our staff training and latest technology to ensure that we are delivering quality and innovations at all times.

Scalability

Pearl Scan Group has the infrastructure to provide quick turnaround for urgent document scanning needs to taking on a large volume scanning and conversion of documents, microfilm media, books etc. projects. Our document scanning and data capture service centre always run at 80% of its productivity allowing 20% space and resources for on-demand, ad-hock projects.